Transition from 1C to BAS: when does it make sense to switch?

Automation of business processes is the basis for sustainable development of the company. For many years, the leader in this area in Ukraine was 1C, which provided accounting, management tasks and interaction with government regulations. However, after the introduction of sanctions against 1C, products under new names appeared on the market - BAF and BASThese systems have become a de facto replacement for the familiar platform and configurations.

BAF (Business Automation Framework) is a platform that replaced 1C. BAS (Business Automation Software) is a configuration, i.e. application solutions for accounting, personnel management, trade and production.

“Legally, these are new products, but technically, they are direct successors to 1C solutions.”

However, many companies are faced with the question: is it necessary to switch to BAS and when is it appropriate?

When should you think about switching?

The transition from 1C to BAS is not so much a matter of convenience as a strategic decision.

Firstly, new BAS products receive regular updates that take into account changes in legislation and new requirements for accounting and tax accounting. Old 1C configurations (for example, UTP or ZUP) are gradually no longer supported.

Secondly, BAS offers modern capabilities:

• access via browser;

• updated interface;

• accelerated work with reports and reference books;

• convenient mechanisms for integration with external services.

Thirdly, legal risks. Despite the fact that there is no direct ban on the use of old products, businesses under sanctions prefer to work with legal solutions.

“For companies that cooperate with European partners or use server rental, the issue of switching to BAS becomes especially relevant: the legality and transparency of decisions here come to the forefront.”

When should you postpone the transition?

However, not all businesses need to make the transition immediately. Here's why:

1. A large number of improvements. If the current 1C configuration is significantly modified, then transferring or rewriting the functionality for BAS will be expensive. In some cases, it is cheaper to support the old system.

2. Hardware resources. BAS is more demanding in terms of performance. If a company uses older equipment, it may require dedicated server rental or transfer the base to VPS/VDSOtherwise, the system will start to work noticeably slower.

3. Employee training. The new BAS interface requires time for adaptation. If work processes are highly dependent on the speed and experience of the staff, then the implementation should be planned gradually.

4. Legislative risks. Paradoxically, the transition to BAS does not guarantee absolute security. In the event of new sanctions, BAS solutions may also be subject to restrictions. In such a situation, alternative business systems will have to be considered: SAP, Microsoft Dynamics or localized Ukrainian products.

What technical nuances arise during the transition?

For those who are still considering the transition, it is important to know a number of technical points:

• 1C licenses are suitable for BAF. The old and new platforms can work in parallel.

• 1C configurations can be run on BAF without critical problems.

• Servers. In most cases, it is more convenient to deploy BAS not on local PCs, but on virtual servers (VPS or VDS). This approach allows for scalability, stability of operation and access from different points.

• If the company is focused on long-term work, it is more profitable to consider server rental in Europe - this reduces the risk of blocking and ensures higher data security.

“Using a virtual server is becoming a must for companies that plan to scale their accounting and provide access to employees from different cities and countries.”

In what cases is the transition really necessary?

There are situations when the transition to BAS becomes inevitable:

• lack of updates for the old configuration, which makes it impossible to maintain records in accordance with the law;

• critical need for new functions (for example, in production management, integration with banks, CRM or online services);

• business expansion, where old systems can no longer cope with the load.

Also, if you want, you can check out our material - How to properly migrate from an on-premises environment to the cloud?

In such cases, there are two approaches to consider:

1. Full transition to BAS with modifications, if they are critically important.

2. Parallel work: using the old configuration for familiar tasks and launching BAS for updated accounting, with partial data synchronization.

Conclusions

The transition from 1C to BAS is an ambiguous decision. It provides access to modern capabilities, updates and legal use of the product, but requires investment in training, server capacity and transfer of modifications.

For small businesses without complex modifications, the transition can be relatively painless. For larger companies with custom developments, this step will require a strategic approach and significant resources.

“The key benchmark for businesses is the balance between the costs of transition and the benefits of using a more modern and stable solution.”

Given the current reality, if your company already works with virtual servers (VPS/VDS), uses server rental or is considering server rental in Europe, then switching to BAS can be considered a logical step. If the old 1C fully copes with the tasks, and there are too many improvements, it is worth waiting and planning the migration at a more favorable moment.