How to choose a VPS for online accounting?

Modern business processes are increasingly moving to the cloud. This is especially true for accounting, a critical area where sustainability, security, and access to data directly affect management decisions. In this article, we will look at why you should place accounting systems online, what VPS better than local hosting, what determines the cost of renting a virtual server, and what conclusions can be drawn before making a decision.

Why move accounting to an online environment?

In a rapidly digitalizing business environment, moving accounting online is not just a fashionable trend, but a logical step towards security, efficiency, and sustainability. “Today, data is the main asset. Its loss can result in a loss of not only finances for a company, but also its reputation.”

1 Data protection: comes first

The traditional model of storing accounting data - on a desktop PC or in a local network - has long ceased to be safe. Virus attacks, hardware failures, user errors or a simple disk failure can lead to the loss of all information.

Online accounting based on VPS or VDS dramatically reduces these risks.

A cloud server rented from a provider like SIDATA, is physically located in a data center with access control, backup power, and a failover protection system. The benefit is obvious: you get an environment where data is protected technically and legally, depending on the jurisdiction of the data center.

If an entrepreneur wants to ensure the safety of information about his company's activities, storing this data on a local computer is simply not safe.

2 Online access and flexibility

Another weighty argument is the availability of accounting data from anywhere in the world. An accountant, being in another country or working remotely, gets the opportunity to fully interact with the system: conduct transactions, generate reports, manage payments.

It is also convenient to organize joint work: you can assign access rights, differentiate roles and keep records in parallel for several employees.

3 Maintenance? It's already included

Online services based on virtual servers do not require any effort from the user to update or maintain the system. The provider takes care of all of this. You do not need to hire a separate administrator, solve backup, update, or security control tasks. This is especially important for small and medium businesses.

"If your accounting is maintained on a VPS virtual server, you pay for the service, not the equipment. This removes most of the organizational tasks."

4 Saving time and resources

A virtual server is an all-inclusive solution, especially when rented from a specialized company like SIDATA. You don’t need to buy a server, worry about its maintenance and upgrades. All that is required is a stable Internet connection and basic workflow setup.

Besides, the cost of renting a virtual server is significantly lower than the total cost of purchasing and maintaining your own equipmentFor entrepreneurs, this is an obvious savings.

Remote access to data, automated backup, reduced dependence on local infrastructure - all these are arguments in favor of virtualization. When placing an accounting system on a virtual server, you ensure:

• Continuous access to the system, regardless of your workplace or device.
• Minimizing the risks of data loss, thanks to backup and reserve systems.
• Compliance with regulatory safety, especially when hosting data in European or US data centers, as SIDATA does.

On-premise solution or VPS?

When it comes to accounting automation, a business owner sooner or later faces an important question: where is it better to place the accounting system - locally, on office equipment, or in a virtual environment, renting a VPS? Both approaches have their own characteristics, but in modern conditions the balance is increasingly tilted towards cloud solutions.

Cloud accounting isn't just convenient. It's a strategy that provides stability and control under any circumstances.

Why do many people abandon local servers?

Placing an accounting program on an office computer or on an internal server seems logical - especially to those who are used to keeping everything "at home". But in practice, such a solution turns into a whole series of risks and limitations.

First of all, it is necessary invest in equipment: buy a server, take care of uninterruptible power supply, organize backup, provide protection from overheating and dust. These aspects are usually not taken into account, but ignoring them means exposing the business to unjustified risk.

Secondly, access to the accounting system outside the office is difficultSetting up remote access requires a separate channel, a static IP, and certain technical skills. And even after setting up, the stability of the connection is far from guaranteed.

Even if there are no legal grounds for seizing equipment, no one is immune from unscheduled inspections or unauthorized actions that can temporarily paralyze a business.

What does VPS offer?

A virtual private server (VPS) provided by companies like SIDATA, eliminates most of these problems. Everything is hosted in a data center where:

• backup power supply systems are in operation;

• the temperature regime is observed;

• fire safety is in effect;

• there is protection against unauthorized access;

• high connection speed is ensured - up to 1000 Mbit.

And all this is included in fixed monthly cost - from 350 UAH. for VPS with basic configuration. You do not need to pay separately for electricity, internet, security or air conditioning.

Full control and access to the system - 24/7, from anywhere in the world. This is especially important if the accountant or business owner works remotely or is located abroad.

Are there any disadvantages to VPS?

Undoubtedly, cloud solution requires a stable internet connectionHowever, in modern realities this is no longer a problem - a reliable communication channel can be provided almost everywhere for reasonable money.

The monthly fee is another argument that may scare off those who expect to "save money." However, it is worth considering that a one-time investment in a local server and its maintenance ultimately costs more, especially when scaling a business.

Comparison of on-premise and cloud solutions

What does the price of server rental depend on?

Choosing a VPS is not only a matter of reliability and security, but also a matter of rational budget allocation. The cost of renting a virtual server is not fixed and depends on several key factors at once.

The price of VPS is not formed arbitrarily - it reflects the resources that you receive for specific tasks of your accounting department.

1 Number of users

The first thing that determines the cost is how many employees will work simultaneously with the accounting system. One accountant working with documents and the bank requires a minimum set of resources. But if there are already five users, the load increases, and the server must match.

SIDATA offers structured tariffs based on the number of active users. For example:

• START — from 350 UAH/month, For 1-2 users.

• base — from 900 UAH/month, For 2-3 users.

• MEDIUM — 1600 UAH/month, For 5-7 users.

• XXXL+ — 3950 UAH/month, For 20 or more users.

When scaling a company, it is important to update the tariff in a timely manner so that employees do not suffer from “slow” accounting.

2 VPS Characteristics

No less important role in pricing is played by server technical parameters:

• Amount of RAM — the higher, the more tasks the server can process simultaneously.

• Processor power (CPU) — affects the speed of processing operations in 1C, MEDoc and other systems.

• Disk size and type (NVME) — especially critical for working with large databases.

• Communication channel capacity - ensures fast operation without delays and freezes.

SIDATA offers servers with modern NVME disks, from 40GB to 2TB, And high connection speed (1000 Mbit), which significantly increases the productivity of online accounting.

3 Additional features

It is important to take into account that the price of all VPS from SIDATA already includes:

• Backup data (up to 7 days),

• Integration with MEDoc, Vchasno, EDS and banks,

• Server protection and stable operation 24/7.

That is, renting a VPS is not only about the hardware, but also about the service that allows the entrepreneur not to waste time on setup and maintenance.

Each SIDATA tariff is not just a lease. It is a comprehensive solution for business tasks, taking into account the number of employees, work intensity and security requirements.

Conclusions

Placing your accounting on a virtual server is not just a trend, but a strategically correct step. VPS and VDS servers from SIDATA allow you to reliably, conveniently and securely maintain financial records without the need to create and maintain physical infrastructure.

When comparing cloud VPS rental with all-inclusive SaaS solutions, it is important to understand that the latter are often more expensive and do not always allow for flexible management of confidential data. In addition, data in such services is stored in a closed environment, to which the business owner often does not have full access.

Using a VPS server is a balance between management, security and price. It is a choice in favor of control and independence.

SIDATA offers ready-made solutions for any business need. Regardless of the size of your company—whether it's a sole proprietorship or an international holding company—you can find the right VPS in just one day. This means accounting will work stably, quickly and safely.