FTP/SFTP storage for business: secure file sharing, backups, and team access

Have you ever tried to send a 3GB archive to a partner and received a "file too large" error? Or stored backups of your accounting database on a flash drive that someone from the office took home? Then this article is for you.

Today we'll talk about FTP/SFTP storage—a tool that's long been a part of the IT world, but is still often underestimated by small and medium businesses. In 2026, it's no longer a technical detail, but an integral part of a company's digital security.

What is FTP/SFTP and why isn't it "something complicated from the 90s"?

FTP (File Transfer Protocol) is a file transfer protocol. Simply put, it's a dedicated cloud storage service that you connect to and can upload or download files for work, sharing, archiving, and backup.

Modern FTP services are no longer limited to the command line. Businesses now have convenient storage with a web interface, support for secure SFTP and FTPS protocols, automatic backups, and flexible management for their team, clients, and partners.

When might Google Drive, Dropbox, or OneDrive not be enough?

Google Drive, Dropbox, and OneDrive are well-suited for everyday document management: spreadsheets, presentations, collaborative editing, and quick file sharing within a team. However, for technical business tasks—regular backups of BAS, WordPress, databases, website archives, large media files, or file transfers via SFTP/FTPS—businesses often require specialized FTP/SFTP storage.

The main difference isn't that one service is "better" and the other "worse." These are different tools for different tasks. Google Drive is for office collaboration. SIDATA FTP/SFTP storage is for controlled file transfers, automated backups, separate access for clients and contractors, and storing business archives in EU data centers.

Who really uses FTP/SFTP storage and for what?

Accountants and finance departments

Accounting departments need to store primary documentation, accounting system archives, document scans, and database backups. Storing this information solely on flash drives or a local computer is risky. Cloud FTP/SFTP storage allows for centralized storage of archives and access by key employees.

Online stores and e-commerce

Large product catalogs, media files, video reviews, automatic WordPress backups, website archives, and team work files require reliable storage. FTP/SFTP can be integrated with popular backup tools and used as a dedicated channel for transferring large files.

IT companies and developers

For developers, FTP/SFTP storage is a normal part of IT hygiene: backing up server environments, transferring large project archives, storing database dumps, technical documentation, and service files.

Manufacturing and trading companies

Manufacturing and trading companies may store specifications, technical documentation, price lists, reports, BAS archives, contracts, and other files that require controlled access for different departments or external partners.

Custom FTP/SFTP solution for your business needs

SIDATA provides more than just FTP/SFTP storage, but a ready-made solution that can be adapted to your company's specific needs.

We can help you choose a plan, set up FTP/SFTP/FTPS access, create separate folders for employees, clients, or contractors, manage access rights, and prepare storage for backups of BAS, WordPress, websites, databases, or business documents.

If necessary, we can customize the solution to perfectly fit your work structure: who has access, which folders are visible, how files are transferred, where archives are stored, and how to organize secure data exchange between your team, clients, and partners.

We offer initial FTP/SFTP storage setup for new clients free of charge. You get more than just file storage, but a ready-made infrastructure for your daily business operations.

SIDATA Case Study: A Ready-Made Server for Accounting, MEDoc, and Databases

SIDATA was frequently approached by companies with a very similar question: "We need a ready-made server for accounting, MEDoc, and databases. What do we need for this, how much will the server itself cost, and how much will setup cost?"«

We kept it simple: for new clients, we provided initial server setup free of charge. The client paid for the server, and our team helped get it ready for work: setting up access rights, adding users, installing the necessary software, and migrating databases.

In one such case, the client needed a server to support approximately 20 users. We found a dedicated server for 4,500 UAH/month and fully configured it to meet the company's needs.

What was done:

• configured the server;
• added users according to the client's list;
• configured access to work;
• installed the latest version of MEDoc;
• transferred the MEDoc database;
• transferred 5 databases specified by the client;
• connected FTP/SFTP storage for server backups;
• advised users on how to access the server and get started.

Furthermore, we didn't simply hand over access rights and leave the client to figure things out. We provided live phone consultations, explaining how to connect to the server, where to enter login information, how to open the necessary programs, and how to get started.

This is especially important for the accounting department and the team that doesn't want to waste time on technical setup. People immediately understood how to log into the server and work with MEDoc and their databases.

We also advised the client to add FTP/SFTP storage for backups. This is important because it's best to store backups separately, not just on the server itself. This provides the business with greater protection: if anything happens to the main server, the copies remain in separate storage.

As a result, the company received a fully operational solution for accounting, MEDoc, users, and databases—without any separate setup fees, without searching for a system administrator, and without unnecessary technical complications.

Payment for services was officially possible: by bank transfer or card on the website. Everything was transparent, with documentation and specific business needs.

What's important to know about tariffs: verified before publication?

Rates should be double-checked before publication, as providers may change prices, currencies, or package terms. Below is an updated section based on the providers' official websites available as of June 24, 2026.

Note: The 1,000 GB plan in the article and case study has been updated to 850 UAH/month. It's best to remove the old 807 UAH/month price to avoid conflicts with the current SIDATA public page.

Comparison of FTP/Cloud Storage and Close Alternatives

Important: Not all providers below are direct competitors to ready-made FTP/SFTP storage. Some offer VPS, where FTP must be configured manually, or S3/object storage, which operates on a different logic.

What does this table actually show?

SIDATA appears to be more competitive in terms of price in the ready-to-use FTP/SFTP solutions segment. For example, 1,000 GB of SIDATA costs 850 UAH/month, while 1 TB of TuchaBackup is listed at 3,454.15 UAH/month on the official website. This doesn't mean the competitor is "bad"—it's just a matter of different positioning and service models.

Once ready, SIDATA sells not just file storage, but a practical solution: access, folders, protocols, a trial period, consultations, and the ability to set up a new client.

GigaCloud, Mirohost, and Ukraine.com.ua in this table are best viewed not as direct FTP/SFTP analogs, but as alternative infrastructure approaches. S3 requires a different operating logic, and VPS requires administration. If a business doesn't have a system administrator, this either adds additional costs or creates an unnecessary headache.

«"Try it, then pay it" – how does it work in practice?

One of the biggest barriers to choosing any cloud service is the fear of buying a pig in a poke. SIDATA solves this simply: a 5-day free trial.

During this time, you can connect an FTP client, test the transfer speed of large files, create the desired folder structure, test access, and ensure that the storage is suitable for your needs.

Where to store business data in 2026?

If your business is growing, if you have an accounting database, a WordPress site, share large files with clients, or need automatic backups, FTP/SFTP storage is no small feat. It's the foundation of your business's digital security.

SIDATA helps you do more than just rent file space; it helps you create a turnkey solution tailored to your processes: with access rights, folders, protocols, backups, support, and live consultation for users.

Get a free consultation and set up FTP/SFTP storage for my business.

View rates and order FTP/SFTP storage SIDATA.